Connecting a bank account
First, to create a bank integration, you must have the right to make a payment.
You can find the connection management guide in the menu under Finance -> Bank connections.
The system will guide you through the entire connection process. Continue by simply clicking Connect bank.
Next, choose your bank from the list.
Continue by filling in your user credentials into your online banking, depending on which bank you choose. Some banks may online require you to scan a QR code with your mobile phone, but some could require you to log into your online banking in the your browser.
After you complete the process on the side of your bank, a green chekmark will be shown and you will be redirected back to wflow.
In order for the communication to work properly, the authentication must be performed using bank access with the appropriate permissions.
Marking for payment
A document can be marked for payment in two ways:
1) From the document overview using the advanced option (Three dots):
2) From the document detail using the "Mark for payment" button:
Payment with a connected account
After clicking on the pay button visible in the picture above, a new window will appear. Here you can edit and check the payment details. Afterwards, click on Pay to submit the payment. Depending on the bank you use, you may be redirected to your bank's online banking.
wflow will then confirm the payment.
The payment status will then be displayed with the document:
Payment pairing:
If you select the Update payment status for documents option in the bank integration settings, the system will download the transaction history and attempt to automatically pair the payment of received and issued invoices. After pairing, the status of the payment will change. Updating of payments occurs once a day.
Payment pairing is based on the variable symbol.
Bulk payments
Users can also initiate a bulk action "Pay", which allows you to create a bulk payment order for selected banks (ČSAS, ČSOB, KB, FIO) and also to mark invoices as paid in the case of manual records.
In the next window, you'll be able to see an overview of the entire selected set of invoices. You can see a preview of the main files or even check the validity of the bank connection details.
Bulk payment via BANK API
Customers of Česká spořitelna, Fio, KB, and ČSOB with a connected bank account can now use the bulk payment function to create a bulk bank payment order.
If the creation of the payment order is stopped by validation, it is necessary to correct these documents and then go back to the bulk payment (or remove the documents from the list for payment).
Basic examples of validation errors are combining invoices in multiple currencies and missing key data for creating the order.
If you haven't found what you were looking for, or need more specific information, don't hesitate to contact us via the chat bubble in wflow.com in the bottom right corner. 🤝